Maintenance Coordinator

Job Type:
Position Details:

Ensure maintenance schedules are met and repairs are arranged in a timely and cost effective way.  Assist in developing effective methods to manage day to day in order to maximize equipment life and quality.



Coordination of Maintenance:

  • Work with reports and Operations to complete repairs/services necessary to meet Operations’ needs and schedules on a day to day basis
  • Responsible for respecting and coordinating completion of PM’s and DOT’s  according to schedules in the AS400
  • Responsible for scheduling tractors and trailers for timely and cost effective service or repair; following up to ensure satisfactory completion within the expected guidelines (SRT, ISIS, etc)
  • Authorized to outsource for under $1000 in order to preserve safety and or productivity
  • Authorize work in accordance with XTL guidelines (SRT, ISIS, etc.)
  • Clearly indicate scope of work authorized and accurate estimated cost
  • Clearly indicate limits to vendor and use p/o info to manage accordingly
  • Insure data accuracy (Item, SRC, Work type, parts used) in order to achieve maximum communication, cost management and the ability to track repair history/trends
  • Check status of trucks and trailers regularly and update status in AS400

Managing Resources:

  • Liaison between suppliers and BC/AB Operations to assist in ensuring truck readiness for new drivers
  • Assist with truck availabilty/assignment & orientation
  • Take care of driver equipment maintenance issues and complaints day to day
  • Inspect trucks to insure units are clean and have all necessary permits for re-assignment

Control of Expenditures:

  • Maintain data accuracy by creating detailed purchase orders in which all repairs/invoices are accurately coded
  • Enter Service failures for vendor review and tracking of trend
  • Maintain files and records

Emergency Repair:

  • Follow-up with  Operations regarding any after hour events to insure  complete and satisfactory repairs and coded events entered in the AS400
  • Arrange emergency breakdown repairs to ensure timely correction and effective effecient supplier response.
Qualification / Skills:
  • Computer Skills (spreadsheets and Word documents)
  • Multi-tasking
  • Accuracy & Efficiency
  • Mechanical knowledge of truck and trailer components an asset
  • Analytical, able to identify trends
  • Problem Solving
  • Initiative
XTL Offers:
  • 40 hours per week schedule;
  • Competitive compensation package;
  • 100 % Group Benefits Paid by XTL (including Medical, Dental, Vision, and Life Insurance)*
  • RRSP Program match up to 3% by XTL*
  • Clean and safe environment.

Job Type: Full-time, Permanent


  • Flexible Schedule
  • Employee assistance program
  • Extended health care
  • On-site parking
Etobicoke - Ontario
Start Date:
August 2022
Please Contact:

Purnima Wahi

Talent Acquisition Supervisor

416-742-2345 ext. 9054